FAQ

TERMS AND CONDITIONS FOR EXHIBITORS

1. Contract

1. The application for space, when and if accepted by Dix Performance North LTD shall constitute a contract between the Exhibitor and Dix Performance North LTD.  The terms include the terms and conditions included in this package.

2. Dix Performance North LTD will honour location requests but reserves the right, if necessary, to amend and modify up to and including the day of the Trade Show.

3. Booths will be sold on a first come, first served basis with priority going to exhibitors who have participated in Dix Performance North LTD events in the past. 

4. Dix Performance North LTD may delegate the organization of the Conference Exhibit/Trade to a third party organizer who shall act on Dix Performance North LTD's behalf.

2. Qualifications to Exhibit

The purpose of the Trade Show is to provide a show-case for products and services of interest to the attendees of the Conference.  Dix Performance North LTD reserves the right to remove, decline, or prohibit any exhibit which, in its opinion is not suitable to or in keeping with the character of the exhibition.  The Exhibitor shall use no public address system.

3. Exhibitor Obligations

• The Exhibitor shall refrain from any conduct that would detract from the image of integrity or professionalism of Dix Performance North LTD.  

• The Exhibitor shall maintain the confidentiality of privileged information entrusted by Dix Performance North LTD.

• The Exhibitor shall make reasonable effort to minimize conflicts between events which may be hosted by the Exhibitor and the Annual Trade Shows scheduled activities. 

• Attendees must wear appropriate apparel at all times. Business or business casual attire is suggested.

4. Sub-License of Space 

The Exhibitor shall not sub-license transfer, or apportion any part of its allotted space unless specifically approved by Dix Performance North LTD, shall not exhibit or permit to be exhibited or permit to be exhibited in its space any merchandise nor part of its own regular products, and shall not exhibit any advertising material not directly pertaining to the products or services being exhibited.

5. Non-delivery of the Building 

Dix Performance North LTD will not be liable for failure to deliver the space in the event of the building becoming unavailable through fire, act of God, public enemy, strikes, the authority of the law or any other cause beyond its control.

6. Payments and Refunds

To be accepted as an Exhibitor, on-line registration must be completed and submitted to Dix Performance North LTD by November 30, 2023.

• If an Exhibitor withdraws from its commitment before December 15, 2023, there will be no penalty.

• If an Exhibitor withdraws from its commitment after December 15th, 2023, there will be no refund.

7. Freight

Dix Performance North LTD has contracted with Freeman to handle all freight forwarding for the 2024 Dix Performance Trade Show. A link will be forwarded to you shortly.

8. Cancellation of contract

Dix Performance North LTD reserves the right to terminate this contract and to withhold from the Exhibitor possession of the exhibit space if the Exhibitor fails to comply with the terms and conditions described herein.

9. Damages

Dix Performance North LTD is not and shall not be liable for any damages, whether direct, indirect, general, special, consequential or other-wise, to the Exhibitor, its agents and employees or visitors to its exhibits.

10. Security

The premises are securely locked after hours.  This is not an insurance policy.  Exhibitors are advised to contact their business insurance agent for appropriate coverage.  Dix Performance North LTD assumes no responsibility or liability for theft, losses or damages, however, caused.

11. Removal of Booth display and Exhibit Materials

All exhibit materials and display structures must be removed from the area by 9:00 pm, Saturday, February 17, 2024.  Booth materials not removed by the deadline imposed shall be removed and stored by the official trade show staging company at the exhibitor’s expense. 

12. Code of Conduct for Exhibitors

Dix Performance North LTD is committed to the highest standard of respect and dignity at all of its events.  All exhibitors, delegates, speakers, sponsors, volunteers and staff at the 2024 Annual Conference and Tradeshow must comply with Dix Performance North LTD's Code of Conduct.  The code mandates that attendees conduct themselves in a safe and welcoming manner - free from harassment or discrimination.  This core ethical standard applies to all facets of the Conference, including social events, study tours, workshops, plenaries, meetings, exhibitor tradeshow and social gatherings where delegates, exhibitors, sponsors, speakers, volunteers and staff are in attendance.

Dix Performance North LTD does not tolerate harassment of any kind.  Should you be subject to, or witness any, inappropriate behavior or threatening behavior or language, please notify a Dix Performance North LTD staff member.  Anyone found to be acting in such a manner will have their registration revoked and asked to leave the premises immediately.